During the closing of the fiscal year, which for many companies takes place on December 31 of each year, the problem of inventories (stock) arises, their value and shortages related to possible fraud.
We will see below a short list of best practices to contain the phenomena related to inventory shortages and, above all, how to prevent such phenomena.
Managing stocks in an informed and safe way means knowing what you own, where it is located (internal warehouses, external warehouses or goods in transit) and the correct value, therefore clear tracking and accounting registration is essential. High-value and easily transportable goods, because they are small in size, or do not bear the company logo, are easy to sell and therefore particularly at risk.
A thief who enters the company premises from the outside is a real threat.
In this case it is necessary to check the safety around the premises to minimize the risk. In a shop, thieves can organize into multiple people to steal, some provide a distraction while others steal the goods. Employees must be taught to be attentive and to recognize behaviors of this type.
It is necessary to establish a clear policy and make sure that staff are trained to recognize when such illegal phenomena are about to occur.
Above all the protection of the goods contained in the warehouse represents a fraud prevention activity that must be managed according to clear and simple rules.
The following are the main indications:
Employee theft is a problem. To avoid this it is necessary to proceed according to these guidelines:
There are many administrative tasks associated with stock control. Depending on the size and complexity of the business, they can be carried out as part of the functions of an administrator or by a dedicated Stock Controller.
For all cases in which you want investigative advice aimed at analyzing stock shortages and how to manage this phenomenon, do not hesitate to contact Michael Slim International and we will be happy to help you.